- USE OF SPACE
- LIABILITY - The Exhibitor is entirely responsible for the space leased by him and shall not injure, mar or deface the premises and the Exhibitor shall not drive, nor is permitted to drive any nails, hooks, tacks or screws in any part of any building. Furthermore, Exhibitor shall not affix to the walls or windows of building any advertisement, signs, etc., or use Scotch tape, masking take or any other adhesive-type materials on painted surfaces. The Exhibitor agrees to reimburse the facility, and/or decorator, for any loss or damage to the premises or equipment occurring in the space leased to the Exhibitor. Show management and their sponsors shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots or any other causes beyond its control.
- AISLES - The aisles, passageways and overhead spaces remain strictly under the control of the Management, and no signs, decorations, banners, advertising matter or special exhibits will be permitted in them except by special written permission of the Management. All exhibits and their personnel must remain within the confines of their own spaces and no Exhibitor will be permitted to erect signs or display products in such a manner as to obstruct the view, occasion injury or disadvantageously affect the display of other exhibitors. No interference with the light or space of another Exhibitor will be permitted.
- SPACE - The space contracted for is to be used solely for the Exhibitor whose name appears on the Contract, and it is agreed that Exhibitor will not sublet or assign any portion of same without the written consent of the Management. In the event Exhibitor fails to occupy or use his space or to have his exhibit completed and in place by the opening of the show, he shall forfeit his right to the space, all prepaid rents, and upon demand pay any rental balance owing to Management.
- ALL DEMONSTRATIONS or promotional activities must be confined within the limits of the purchased space. Noise resulting therefrom must not interfere with the other exhibitors.
- RESTRICTIONS - The Management reserves the right to restrict or remove exhibits, without refund, that may have been falsely entered, or may be deemed by the Management unsuitable or objectionable, This restriction applies to noise, P.A. systems, persons, animals, birds, things, conduct, printed matter, or anything of a character that might be objectionable to the show or the Management.
- OFFENDERS will be asked to leave the area if any of the above are violated; and, as an exhibitor offender no refund will be given.
- RULES FOR EXHIBITS
- ALL BOOTHS and decorations MUST concur with the facility regulations, city ordinances and local fire codes. Any violations may result in the removal of any materials found to be in violation. Materials for booth decorations and construction must be fire retardant. Contact the show Management if at all in doubt.
- INSTALLATIONS - Any special carpentry, wiring, electrical or other work, gas, steam, water or drainage connection shall be installed at Exhibitor's expense unless agreed upon in writing in advance.
- LICENSES - Any and all City, Municipal, State or Federal licenses, inspections or permits as required by law of any Exhibitor in the installation or operation of his display shall be obtained by the Exhibitor at his own expense prior to the opening of the show.
- RIGHTS OF MANAGEMENT IN EVENT EXHIBITION IS NOT HELD - Management shall not be liable for any damages or expense incurred by Exhibitors in the event the show is delayed, interrupted or not held as scheduled; and if for any reason beyond the control of Management, the Show is not held, Management may retain so much of the amount paid by Exhibitors as is necessary to defray expenses already incurred by the Management.
- MERCHANDISE REMOVAL- No merchandise will be permitted to pass out of the building without a Standard Removal Order signed by the Management during the life of the show. No exhibits, or part of exhibit, may be removed until after the closing hour of the last day of the show. At that time all Exhibitors should remove all small, valuable items from their displays.
- TERMS AND CONDITIONS - The Contract contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise regarding the subject matter of this contract, shall be deemed to exist or to bind any of the parties hereto.
- SECURITY FOR RENTAL - Failure on the part of the Exhibitor to pay the rental as specified under the contract shall entitle Management to seize all merchandise, materials, and exhibits displayed by the exhibitor at the within described show and retain the same as security for any unpaid rental amount owing hereunder, upon the expiration of seven days after such seizure, Management shall have the right to dispose of same without notice to the Exhibitor in such manner as Management, in its absolute discretion, deems appropriate, whether by public or private sale in the manner determined solely at Management's discretion, and without any obligation on the part of Management to effect any manner of publication respecting the date or any details or information as to when or how such sale is to be carried out.
- AMENDMENTS - Exhibitor agrees to abide by decisions of the Management concerning all matters pertaining to the administration and success of the Show which are not specifically stated.
- ATTORNEY FEES - In the event suit or action is brought by Management under this agreement to enforce any of its terms, it is agreed that Management shall be entitled to a reasonable attorney fee to be fixed by the trail and appellate courts.
- ALCOHOLIC BEVERAGES - Exhibitors and their employees, agents and guests shall not consume any alcoholic beverages except in designated area. Violation shall be grounds for removing exhibitor and his exhibit from the Show without refund.
- SECURITY
We wish to provide the tightest security possible for the protection of your exhibit properties. However, Gonzalez Marketing, LLC., the facility management nor our insurance company are financially liable for losses of any kind. We recommend all exhibitors contact their insurance agents to confirm proper coverage of exhibit materials and liability. (Please read carefully the coverage provided by decorators and shipping companies to determine if additional coverage is necessary.) Any additional security must be arranged by the Exhibitor at his own expense, directly from the facility. - CANCELLATION AND REDUCTION POLICY
Any cancellations or changes MUST BE IN WRITING and received by our office no later than (30) thirty days prior to THE EVENT'S opening day. Upon written request, refunds will be made, less a $200.00 handling fee. After the cancellation date- NO REFUNDS will be made and exhibitor will be liable for the full payment of his/her exhibit space. Any reduction in booth space is subject to a $200.00 penalty for each cancelled booth. If the total space rental charges are not received by Sep. 25, 2010, exhibitor may lose any prior rights to booth location and will be charged $15.00 late fee. - GENERAL
Exhibitor badges may be picked up at the Show Office during the move-in. Your business card can be placed in a plastic over. Therefore, bring your business cards. - LIABILITY
Neither the Alaska Information Technology & Business Expo 2010, Gonzalez Marketing, LLC., the decorator, nor their representatives, nor any member of the above named will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor's employees or property from any cause whatsoever. The exhibitor, on signing the contract, expressly releases the aforementioned from any and all claims for such loss, damage or injury. The center will be locked during the time that exhibits are not being shown, security will be on duty during show hours.
The Alaska Information Technology & Business Expo is a division of Gonzalez Marketing, LLC., 4450 Cordova St., Suite 110, Anchorage, AK 99503.
